Privacy policy

Data controller

Santceloni LLC, contact details in the legal notice. For any request about your data: hello@candidateroom.com or our contact form.

Data and use

We process your resume, the job posting, your voice, your answers and their transcript, the generated reports, as well as account, contact and order information and the technical data required to run the service.

These operations allow us to provide the service and manage your purchases, on the basis of the contract; to secure the site and answer general requests, on the basis of our legitimate interest; and to comply with our legal obligations, in particular accounting rules.

Providers and transfers

Our providers include Anam (video avatar), Anthropic (questions, follow-ups and report) and ElevenLabs (synthetic voice) for AI and voice functions; speech recognition runs in your browser; Supabase for accounts and data; Vercel for hosting; Stripe for payments; Resend for e-mails. Each receives only the data needed for its function. We never receive your full card number.

Data is processed in the United States. For people located in the European Economic Area, the United Kingdom or Switzerland, transfers rely on the European Commission's standard contractual clauses (or equivalent mechanisms) included in our providers' contracts. A copy of the applicable safeguards is available on request at hello@candidateroom.com.

Camera and retention

Your camera images are analysed locally, in your browser, to measure eye contact, posture and expressiveness. They are neither sent to our servers nor recorded. Only aggregated indicators (scores) appear in your report.

Your resume and the job posting are kept in your browser during preparation and sent to our AI providers only to build the questions, the report and the tailored resume; they are not stored on our servers. Your voice is transcribed in real time and the audio is not kept. The transcript of your answers is sent to the AI provider to produce the debrief and is not retained by us afterwards; your account keeps the readiness score, the questions to rework, the company and the job title of each session. Full reports are kept in your browser. Accounts are kept until you ask for deletion; contact messages for two years; technical logs for thirty days. Our providers retain data under their own policies, and Anthropic does not use data sent through its API to train its models.

Billing data is kept for the legally required periods.

Your rights

Depending on applicable law, you may request access to, rectification, erasure or portability of your data, as well as restriction of processing, or object to it. Where processing relies on your consent, you may withdraw it at any time.

You may also lodge a complaint with the competent data-protection authority.

Cookies and local storage

We only use the cookies and storage needed to run the service (sign-in session, chosen language, visit identifier for the free trial), with no advertising trackers.